This website ("Website") is an initiative of AUDI BRUSSELS S.A./N.V., whose registered office is at Britse Tweedelegerlaan 201, 1190 Brussels, with VAT and company number BE 0407.687.238 (hereinafter "AUDI BRUSSELS" or "we").

Each user or visitor of the Website ("User", "Visitor" or "you"), by visiting and/or using the Website, provides personal data as explained below. AUDI BRUSSELS acts as controller for the processing of personal data collected through the Website.

We process your personal data in accordance with applicable data protection legislation, in particular Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data (General Data Protection Regulation - AVG or GDPR) and related Belgian legislation.

1. Who processes your personal data?

AUDI BRUSSELS acts as controller. AUDI BRUSSELS also uses a number of subcontractors who, on behalf of AUDI BRUSSELS, process your personal data and who, among other things, ensure the proper technical functioning of the Websites.

AUDI BRUSSELS uses the following categories of processors in the context of the Website: other entities within the Volkswagen group, partners responsible for hosting, maintaining and ensuring the proper functioning of the Website and scheduling appointments for company visits.

2. Why are your personal data processed?

AUDI BRUSSELS collects and processes your personal data to provide you with a secure and optimal user experience of the Website. The data processing is essential for the proper functioning of the Website and its related services.

In addition, the processing of certain personal data is also done for the following purposes, and other compatible purposes:

• Provide the User with access to the Website 
• The detection of and protection against fraud, error, criminal or unlawful conduct and/or any other act that violates the terms under which our Website is offered
• The organization of company visits
• The processing of a request for contact after filling out the contact form

1. your Consent when filling out our contact form or for booking a company visit
2. the preparation and execution of the contract in the context of job applications
3. compliance with our legal obligations such as cooperation with the Authorities in the context of judicial investigations, and/or
4. the protection of the legitimate interest of AUDI BRUSSELS in the prevention of fraud, the management of internal administration or the monitoring of appropriate network and information security

• When using our website: data relating to the device used (fixed or mobile), browser data, operating system data, etc.
• When filling in the contact form: the identification and contact details provided by you
• When requesting a company visit: the identification and contact information you provide

6. Will my data be transferred to third parties within the EU?
Your personal data may be shared with the categories of subcontractors as defined in Article 1 of this Policy and with government agencies (to the extent that the latter are entitled to do so).
Your personal data will not be sold, passed on or communicated to third parties.

7. Are my data being processed outside the EU?
Your personal data will not be transferred to and/or processed in countries outside the EU.

8. Cookie policy

8.1. Use of cookies

This Website uses cookies.
Cookies are small groups of information recorded on your end device, containing data such as page configurations or registration information. This information is generated and transmitted by the web server that you have connected to by using your browser.

We apply technologies that facilitate and improve the use of our website by providing various functionalities (to make the website safer for the user). These technologies include cookies, pixels and scripts (hereinafter "cookies").

The default configuration of most browsers is set to accept cookies automatically. You can at any time refuse the use of cookies in the future by configuring your browser to accept only certain cookies, or no cookies at all, or to alert you when a cookie is sent.

If you want to know what cookies have been placed on your device or if you want to delete them, you can use a setting in your browser. You can find more information about this via the links below

Google Chrome
Safari
Firefox
Internet Explorer
Edge
Opera

Please note that the configurations only concern your browser. If you use different browsers or devices, you must reconfigure them. In addition, you always have the option of deleting cookies from your drive. All information on the configuration, changing it or deleting cookies can be found in the help function of your browser.

There are also software products that can organise cookies for you. On the internet, you can find more extensive information about cookies and their use.

Which cookies are used:

Your Privacy is important to us!
Please read this Privacy Notice carefully. It explains why and how we collect your personal data, how we protect these and for how long we retain these. We strive to process your personal data in accordance with applicable data protection legislation, in particular the Belgian Privacy Act of 8 December 1992 and the General Data Protection Regulation no. 2016/679 of 17 April 2016 (‘GDPR’).

You are hereby expressly requested to notify this Privacy Notice to other data subjects whose personal data are processed by AUDI BRUSSELS, such as your employees, other contact persons, etc. Where necessary, you must also ensure their consent for the processing of their personal data as described in this Privacy Notice.

Who will process the personal data?

The data controller for the processing of your personal data is the following legal entity:

AUDI BRUSSELS NV/SA
Bd 2me Armée Britannique 201
1190 Forest
Company number: 0407.687.238
Hereinafter “AUDI BRUSSELS” or “we”

In addition, AUDI BRUSSELS will make use of the categories of processors as described in Article 6 of this Privacy Notice for the processing of your personal data.

Why are the personal data being processed?
AUDI BRUSSELS will process your personal data for the following purposes, and for other purposes that may be compatible therewith:
• Leveranciersbeheer
• Supplier management;
• Contacting you;
• Ensuring and facilitating the services you provide to AUDI BRUSSELS;
• Execution of purchasing activities;
• Follow-up of invoices and payments;
• Managing disputes;
• Complying with our legal obligations;
• Follow-up and handling of incidents, problems and accidents;
• Ask for an offer;
• Terminate contracts.

If you effectively access the site of AUDI BRUSSELS for the provision of services, the following purposes and other compatible purposes therewith may also apply:

• Medische controles en verstrekken van eerste hulp;
• Medical examinations and provision of first aid;
• Access control (including use of badges and distribution of keys);
• Time recording (if applicable);
• Camera surveillance;
• Security;
• Reviews and evaluations (if applicable);
• Organisation of education and training (if applicable);
• Insurance;
• Incident management, back-up and maintenance of software and IT systems;
• Social inspections;
• Collaboration for purpose of criminal proceeding or other mandatory by law.

What is the legal ground for the processing of personal data?
Your personal data are processed by AUDI BRUSSELS based on amongst others the following legal grounds:
• Your consent (if necessary) ; and/or
• The preparation, entering into and performance of the agreement you have with us; and/or
• The compliance with our legal obligations (a.o. collaboration with tax, social or criminal proceedings); and/or
• The legitimate interests pursued by AUDI BRUSSELS or a third party, if these override your interests or fundamental rights and freedoms, such as, but not limited to, guaranteeing safety, preventing fraud, as foreseen in article 5, f) of the Belgian Privacy Act of 8 December 1992, etc.;
• The protection of your vital interests.

Which categories of personal data are being processed?Personal data includes any information relating to you that may identify you directly or indirectly.

For the purposes described above, AUDI BRUSSELS processes, inter alia, the following categories of personal data: identification data, contact data, professional data (employer, profession, position), financial data, personal characteristics, etc.

If you effectively access the site of AUDI BRUSSELS for the provision of the services, the following categories of data may also be processed: medical data, photograph, image/video recordings, evaluation data, access control data (time, place, access rights, start and end date, time registration), identity card, number plate, etc.

How are the personal data collected?
Your personal data that are processed by or on behalf of AUDI BRUSSELS are:
1. either obtained directly from you, for example via information entered into or provided by you, etc.;
2. either obtained via other information channels, such as your organization or employer, etc.;
3. either obtained by actions of AUDI BRUSSELS itself, for example via certain controls or checks, evaluations, camera surveillance, access control measures, etc.

Who will have access to the personal data?

Internal use
Your personal data may be shared with other departments and employees within AUDI BRUSSELS, to the extent that these departments and employees require your personal data for the performance of their tasks and for the provision of our services.
External use
For the purposes described in article 2, your personal data may be communicated to, and possibly processed by, third parties engaged by AUDI BRUSSELS, such as:

• IT- and hosting providers;
• Legal and tax advisors;
• Legal institutions such as for tax, social and criminal law within the framework of such proceedings for which a collaboration is mandatory for AUDI BRUSSELS;
• Other suppliers to ensure the good collaboration and organization of a project;
• Affiliated entities of AUDI BRUSSELS belonging to the Volkswagen group.
• If you effectively access the site of AUDI BRUSSELS for the provision of the services, your personal data may also be communicated to and possible processed by the following categories of third parties:
• Insurance companies;
• Education and training centres;
• Evaluation centres;
• Security companies;
• Legal institutions such as for tax, social and criminal law within the framework of such proceedings for which a collaboration is mandatory for AUDI BRUSSELS.

In addition, your personal data may also be shared with public authorities to the extent that these are entitled thereto.

Are the personal data being transferred outside the European Union?

Your personal data may be shared with third parties as described in Article 6 of this Privacy Notice, which are usually located in the European Union.

However, it is possible that one of these recipients would be located in a country outside the European Union. In such a case, AUDI BRUSSELS shall, where required, ensure that appropriate safeguards are put in place to protect your personal data, such as the conclusion of standard data protection clauses as adopted or approved by the European Commission.

How long are the personal data being stored?
Your personal data will not be kept longer than necessary for the purposes described in article 2 of this Privacy Notice or communicated in any other way. In any event, your data will be kept for the period required by law or as long as AUDI BRUSSELS may have a legitimate interest in the retention of your personal data, such as, for example, for the duration of the applicable statutory period of limitation.

Which rights do I have?
You may exercise a number of rights regarding your personal data vis-à-vis AUDI BRUSSELS, in so far as you effectively have those rights under applicable data protection legislation. 

The first point of contact for exercising these rights is and for any other comments, objections or questions regarding the processing of your personal data is the Data Protection Officer (see Article 13). AUDI BRUSSELS shall respond to such requests and may or may not comply with such requests in accordance with applicable legislation and, in principle, within a period of one month, also in accordance with applicable legislation.

You also have the right to address yourself to or to file a complaint with the Belgian Data Protection Authority (Belgian Privacy Commission): (https://www.autoriteprotectiondonnees.be, contact@apd-gba.be).