Privacy notice for users of the website www.audibrussels.be
This website ("Website") is an initiative of AUDI BRUSSELS S.A./N.V., whose registered office is at Britse Tweedelegerlaan 201, 1190 Brussels, with VAT and company number BE 0407.687.238 (hereinafter "AUDI BRUSSELS" or "we").
Each user or visitor of the Website ("User", "Visitor" or "you"), by visiting and/or using the Website, provides personal data as explained below. AUDI BRUSSELS acts as controller for the processing of personal data collected through the Website.
We process your personal data in accordance with applicable data protection legislation, in particular Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data (General Data Protection Regulation - AVG or GDPR) and related Belgian legislation.
1. Who processes your personal data?
AUDI BRUSSELS acts as controller. AUDI BRUSSELS also uses a number of subcontractors who, on behalf of AUDI BRUSSELS, process your personal data and who, among other things, ensure the proper technical functioning of the Websites.
AUDI BRUSSELS uses the following categories of processors in the context of the Website: other entities within the Volkswagen group, partners responsible for hosting, maintaining and ensuring the proper functioning of the Website and scheduling appointments for company visits.
2. Why are your personal data processed?
AUDI BRUSSELS collects and processes your personal data to provide you with a secure and optimal user experience of the Website. The data processing is essential for the proper functioning of the Website and its related services.
In addition, the processing of certain personal data is also done for the following purposes, and other compatible purposes:
Provide the User with access to the Website
The detection of and protection against fraud, error, criminal or unlawful conduct and/or any other act that violates the terms under which our Website is offered
The organization of company visits
The processing of a request for contact after filling out the contact form
AUDI BRUSSELS processes and retains your personal data for as long as is necessary for the purposes described above.
3. On what legal grounds are your personal data processed?
AUDI BRUSSELS processes your personal data collected through the Website based on different grounds:
your Consent when filling out our contact form or for booking a company visit
the preparation and execution of the contract in the context of job applications
compliance with our legal obligations such as cooperation with the Authorities in the context of judicial investigations, and/or
the protection of the legitimate interest of AUDI BRUSSELS in the prevention of fraud, the management of internal administration or the monitoring of appropriate network and information security
4. How are your personal data collected?
Your personal data are obtained on the one hand through yourself, or through various technical means used by the Website to optimize the User and Visitor experience and to detect any (technical) errors in the Website, such as cookies (see Article 8).
5. What categories of personal data are processed?
AUDI BRUSSELS processes the following categories of personal data:
When using our website: data relating to the device used (fixed or mobile), browser data, operating system data, etc.
When filling in the contact form: the identification and contact details provided by you
When requesting a company visit: the identification and contact information you provide
6. Will my data be transferred to third parties within the EU?
Your personal data may be shared with the categories of subcontractors as defined in Article 1 of this Policy and with government agencies (to the extent that the latter are entitled to do so).
Your personal data will not be sold, passed on or communicated to third parties.
7. Are my data being processed outside the EU?
Your personal data will not be transferred to and/or processed in countries outside the EU.
Cookies are small groups of information recorded on your end device, containing data such as page configurations or registration information. This information is generated and transmitted by the web server that you have connected to by using your browser.
We apply technologies that facilitate and improve the use of our website by providing various functionalities (to make the website safer for the user). These technologies include cookies, pixels and scripts (hereinafter "cookies").
If you want to know what cookies have been placed on your device or if you want to delete them, you can use a setting in your browser. You can find more information about this via the links below
Please note that the configurations only concern your browser. If you use different browsers or devices, you must reconfigure them. In addition, you always have the option of deleting cookies from your drive. All information on the configuration, changing it or deleting cookies can be found in the help function of your browser.
There are also software products that can organise cookies for you. On the internet, you can find more extensive information about cookies and their use.
Which cookies are used:
These cookies are needed for purely technical reasons to enable the website to function. Without these cookies, the website cannot function. Because of the technical necessity, only an information obligation applies. These cookies are placed as soon as you visit the website.
Cookies can be permanent or temporary. Permanent cookies record information for a certain period of time, until the end of the validity of the cookies on your end device (or until you delete them). A so-called "session cookie" records the information of the session temporarily, namely as long as you are active on the website. We do not use session cookies.
Here is an overview of the cookies used by our website:
First/third party cookie
This cookie is set by Ensighten's cookie compliance programme. It stores information if the user's browser gives permission for tracking (do not track function). This allows site owners to prevent cookies from being placed on the user's browser if consent is not given. The cookie has a normal lifetime of one year, so that when returning to the site, their preferences are remembered. It does not contain any information that can identify the site visitor.
Ensighten offers the user cyber security as well as protection against data loss and burglary.
This cookie is set by websites using certain versions of Ensighten's cookie law compliance solution. It is set after visitors see a cookie information message (AUDI_ENSIGHTEN_PRIVACY_MODAL_LOADED) and in some cases only when they actively close the message (AUDI_ENSIGHTEN_PRIVACY_MODAL_VIEWED). It enables the website to show the message to a user no more than once. The cookie has a lifetime of one year and does not contain any information that can identify the site visitor.
Ensighten offers the user cyber security as well as protection against data loss and burglary.
8.2. External links
Our website contains external links to document certain information or to guide you further in finding information about an Audi car or about applying for a job with AUDI BRUSSELS.
You can recognise the following links:
Direct web-link to the other website
Icons are used to link to the AUDI BRUSSELS Facebook and LinkedIn profiles, as well as to the organisation's YouTube channel.
At the bottom of the grey bar of our website you will also see the following icons: - My Audi
9. What are my rights?
You may exercise certain rights in respect of your personal data at AUDI BRUSSELS, insofar as they are provided for by the applicable legislation.
You can exercise these rights at firstname.lastname@example.org, accompanied by proof of identity. AUDI BRUSSELS will respond to your requests and take action or not in accordance with the applicable law and in principle within a period of one month, also in accordance with the applicable law.
You also have the right to address or lodge a complaint with the Data Protection Authority, Rue de la Presse 35, 1000 Brussels or by e-mail addressed to email@example.com.
Right of objection
You have the right to object to the processing of your personal data on the grounds of legitimate interests of AUDI BRUSSELS for reasons relating to your particular situation.
Right of access and information
You have the right to access your personal data and to obtain a copy of such personal data. You also have the right to receive certain information concerning the processing of your personal data, including the purposes of this processing, the categories of personal data, the categories of recipients, the origin of the data, the retention period, etc.
Right to rectification
You have the right to have inaccurate personal data corrected or incomplete personal data supplemented.
Right to data erasure
You have the right to have your personal data deleted if and to the extent that:
› your personal data are no longer necessary for the purposes for which they were collected or processed; › there is no legal basis for the processing; › you object to the processing and there are no compelling legitimate grounds for the processing by AUDI BRUSSELS; › your personal data have been unlawfully processed; or › your personal data must be deleted in order to comply with a legal obligation incumbent on AUDI BRUSSELS.
Right to restrict processing
You have the right to have the processing of your personal data by Audi Brussels restricted if and to the extent that:
› You dispute the accuracy of the personal data for a period that allows Audi Brussels to verify their accuracy; › the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead; › Audi Brussels no longer needs the personal data for the purposes, but you need it for a legal claim; › You have objected to the processing, pending the answer to the question whether the legitimate grounds of Audi Brussels outweigh those of the user or visitor.
If processing is restricted, the data may still be stored by Audi Brussels.
Right to data portability
For the personal data that (i) are processed on the basis of your consent or within the framework of a contract with AUDI BRUSSELS, (ii) have been provided by you, you have the right to obtain them from AUDI BRUSSELS in a structured, commonly used and machine-readable format, as well as to transfer them or have them directly transferred to another data processor, if this is technically possible.
AUDI BRUSSELS will take all necessary measures to ensure the security of your personal data in order to prevent any loss, destruction, falsification, manipulation and access by unauthorised persons and unauthorised disclosure.
11. Contact and Data Protection Officer (DPO)
For any questions, exercise of your rights or other information concerning the processing of your personal data by AUDI BRUSSELS, please contact the Data Protection Officer, who can be contacted directly at any time at the following address: firstname.lastname@example.org.
12. Entry into force and amendments
This Privacy Notice shall enter into force on and shall therefore apply from the time of its posting on our website.
This Policy is subject to future amendments and modifications by AUDI BRUSSELS. Modifications will be applicable from the moment of their publication on the Website. It is therefore the Visitor or User's responsibility to regularly consult this notice.
13. Applicable law and competent court
This Privacy Notice, as well as any dispute arising out of or in connection with this Privacy Notice, shall be governed by Belgian law. The courts of Brussels, Belgium shall have exclusive jurisdiction over any dispute arising out of or in connection with this Privacy Notice.
This Privacy Notice was amended on 30 September 2021.